 EnhanceSecurity and Regulatory Compliance
In terms of earnings, the financial services industry
is one of the largest markets in the world. It encompasses a wide
variety of businesses and services including banks, securities firms,
insurance companies, mutual fund organizations, investment banks,
pension funds and mortgage lenders.
The Financial Services Market
| AIIM study results state financial service
companies identified improved compliance, increased productivity and
increased customer satisfaction as the three most important
potential benefits of ECM systems. |
In the financial services marketplace, information security, reliable
recordkeeping and regulatory compliance are core elements of a solid
financial foundation. The protection and security of information is
necessary to build customer trust, maintain compliance with the law and
protect the company reputation. Digitech Systems provides
affordable, easy-to-use Enterprise Content
Management (ECM) that assists financial institutions with:
- Maintaining information security, confidentiality and customer
privacy.
- Tracking system activity and information disclosures for enhanced
compliance and accountability.
- Preserving the accuracy and reliability of the document archive.
Privacy Protection Builds Customer Confidence and Trust
| 59.7% of banking and finance companies do not yet
use an ECM system as their basic approach toward meeting compliance
requirements, according to AIIM compliance survey results. |
Protecting customers’ nonpublic information and controlling how
customer information is collected, secured and used are top priorities
for financial institutions that need to mitigate IT security risks.
Digitech Systems’ ECM technology provides
comprehensive and flexible security settings that protect information
throughout the document lifecycle.
- 256-bit AES data encryption occurs both during transmission and
when stored, so financial statements are guarded at every step.
- Configurable security policies control information access and
restrict user abilities.
- Redaction limits the viewing of sensitive information within a
loan application to maintain confidentiality.
- Login security controls network traffic and blocks unauthorized
transmissions.
System Auditing and Controlled Disclosures Enhance Compliance
|
“We had wanted to go paperless for ten to
fifteen years, but it was too expensive. We kept shopping for
document management software until we found PaperVision®
Enterprise. It has made our transition an affordable one that was
easy to implement. In addition, PaperVision Enterprise allowed us to
trade administrative expenses for revenue generating investments.”
- Hawley MacLean, MacLean Financial
Group |
The Sarbanes-Oxley Act, Gramm-Leach Bliley Act and other laws require
companies to monitor disclosures, explain how customer information is
shared and validate internal security controls and compliant procedures.
ImageSiloSM
and PaperVision® Enterprise
ECM product suites enable companies to securely share information,
confirm system settings and provide evidence of system usage.
- Document history reports provide detailed records of all documents
that are accessed by a user and track activity for increased
accountability with financial reporting processes.
- Email management provides
non-repudiation to verify message integrity and display only the
originally captured version of an email message.
- Enhanced auditing allows users to share information only with
those on a pre-approved list and records all disclosures.
- Document grants allow customers secure, web-based access to
documents for a specific time period.
Key Features
- Configurable security policies control
information access and restrict user abilities.
- Extensive audit trails log disclosures
and provide documented evidence of compliance.
- Workflow ensures documents are processed
properly.
- ImageSilo offers multiple redundant
systems that eliminate failures affecting information
availability.
|
ECM Ensures System Accuracy and Reliability
The integrity, accuracy and reliability of document archives are of
utmost importance in the financial industry. Timely and reliable
information is essential to process transactions and support decision
making at all levels. Digitech Systems provides technology that makes it
possible for institutions to ensure accuracy and have confidence in
their information system.
- Version controls make sure users have the most recent documents.
- Workflow ensures specific conditions are met before routing
documents through automated procedural steps.
- ImageSilo offers built-in data redundancy that eliminates the
potential of hardware failures affecting information availability.
- Backup processing and data replication simplify the disaster
recovery process.
|
